Privacy Policy

Vitrine Systems Limited Privacy Policy

This privacy policy sets out how Vitrine Systems Ltd uses and protects any information that you give
Vitrine Systems Ltd when you use this website.

Vitrine Systems Ltd is committed to ensuring that your privacy is protected. Should we ask you to
provide certain information by which you can be identified when using this website, then you can be
assured that it will only be used in accordance with this privacy statement.

Vitrine Systems Ltd may change this policy from time to time by updating this page. You should
check this page from time to time to ensure that you are happy with any changes. This policy is
effective from 15th July 2011.

What we collect

We may collect the following information:

  • Name and job title
  • Contact information including email address
  • Demographic information such as postcode, preferences and interests
  • Other information relevant to customer surveys and/or offers

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in
particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emails about new products, special offers or other
    information which we think you may find interesting using the email address which you have
    provided.
  • From time to time, we may also use your information to contact you for market research
    purposes. We may contact you by email, phone, fax or mail. We may use the information to
    customise the website according to your interests.

To opt out of our mailing list and have your information deleted from our database, please undertake the following; Send an email to admin@vitrinesystems.co.uk with the Subject "Removal from mailing list". In this email please detail any and all email addresses you wish removed/deleted. We will then delete all your information from our database.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised
access or disclosure, we have put in place suitable physical, electronic and managerial procedures to
safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you
agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a
particular site. Cookies allow web applications to respond to you as an individual. The web
application can tailor its operations to your needs, likes and dislikes by gathering and remembering
information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about
web page traffic and improve our website in order to tailor it to customer needs. We only use this
information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages
you find useful and which you do not. A cookie in no way gives us access to your computer or any
information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but
you can usually modify your browser setting to decline cookies if you prefer. This may prevent you
from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these
links to leave our site, you should note that we do not have any control over that other website.
Therefore, we cannot be responsible for the protection and privacy of any information which you
provide whilst visiting such sites and such sites are not governed by this privacy statement. You
should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to
    indicate that you do not want the information to be used by anybody for direct marketing
    purposes
  • If you have previously agreed to us using your personal information for direct marketing
    purposes, you may change your mind at any time by writing to or emailing us at [email
    address]

We will not sell, distribute or lease your personal information to third parties unless we have your
permission or are required by law to do so. We may use your personal information to send you
promotional information about third parties which we think you may find interesting if you tell us
that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection
Act 1998. A small fee will be payable. If you would like a copy of the information held on you please
write to Vitrine Systems Ltd, Unit 15 Compton Place Business Center, Surrey Avenue, Camberley,
Surrey, GU15 3DX.

If you believe that any information we are holding on you is incorrect or incomplete, please write to
or email us as soon as possible, at the above address. We will promptly correct any information
found to be incorrect.

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Company Number : 3122168 - Registered Company Address: Knoll House, Knoll Road, Camberley, Surrey, GU15 3SY

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